AMES Administration

For Faculty

View the sections below for more information/resources related to each area.

Events

Visit to access:

  • The AMES Event Resources Document, which includes links to the flyer request form (which can be used for both events & classes) & event assistance request form.
     
  • Catering suggestions
     
  • The Guest Speaker Invitation Template
     
  • AMES Events Shared Spreadsheet (used by AMES faculty to see when other events are happening to avoid scheduling events at the same time when possible)
     
  • Instructions on scheduling a Duke classroom (for meetings/events) via 25Live, including booking Old Chem Building room 109D (Please note that Old Chem 109D does not have a lock. Please ensure to sign the book that is in the room once done.)
     

Needing a separate webpage for an upcoming event? Review OIT's Self Publishing Website guide here.

Looking to share photos from your events or classes? Upload your photos for the 2026-27 academic year here. You can also upload photos from the 2025-26 academic year to this box.  

Finances

Visit to access:

  • Concur-related information
     
  • Information about invited speakers & honorariums (including Payment Works Cycle)
     
  • Accessing monthly reports
     
  • Expenses Tracking Template

HR Matters

Visit to access:

  • Visiting Scholars resources, including the most updated invitation letter template
     
  • Student hiring resources, including the hiring request form & important related information

Scholars@Duke

Visit to access the Scholars@Duke resource guide to edit your profile. 

Travel

Visit to access:

  • Guidance on booking travel (directions on self-booking via SAP Concur)

To contact the Green Team at Duke’s preferred travel agency, World Travel Service (a BCD company), you can use the following direct contact details:

Business Hours: Monday – Friday, 8:00 AM to 6:00 PM ET
Phone: (865) 288-1934
 
After-Hours Support
If you or a faculty member encounters a travel emergency outside of standard business hours: Phone: (865) 288-1934 (Available 24/7)
Emergency Code: Please refer to code S-5CSK when calling for after-hours assistance.
 
Concur vs. World Travel
Most individual travel can be booked through the Concur system. However, World Travel (Green Team) is the primary contact for specialized bookings, including:
 
*Guest/Speaker travel
*Complex international multi-city itineraries
*Group travel
 
International Registry
Even if you book through the Green Team, all international travel supported by Duke must still be registered in the Duke Global Travel Registry.

Office Matters

Visit to access:

  • Quick guidance on additional administrative functions
     
  • Franklin Center operations-related questions
     
  • Printer functions/scanning needs
     

For urgent matters, please email Jackie Vega at jackie.vega@duke.edu

AMES Administrative Office Hours
During fall & spring semesters, AMES staff is available for in-person assistance in room 201 Monday through Friday, from 10:00 AM to 3:00 PM.
 
For general inquiries, staff are available via email during standard business hours (Monday–Friday, 8:00 AM to 5:00 PM).
 
For emergency assistance, please contact the Business Manager directly.
 
AMES Admin Student Assistant Hours (Fall 2026)
 
During Fall 2026, AMES Admin Student Assistant is available for copying/scanning requests in the AMES mailroom Mondays, Tuesdays, and Thursdays from 1:30 PM - 4:30 PM.
 
Any sudden/unexpected updates regarding in-person hours for AMES staff and/or the AMES admin student assistant may be posted on the door(s) to room 201 and/or the 2nd floor mailroom. 

AMES Official Documentation & Historical Information

Visit to access:

  • Previous faculty meeting minutes
     
  • Archived documents
     
  • Annual faculty retreat admin updates

Social Media, Communications, & Sharing News

Please email amesdept@duke.edu to share any AMES-related news that may be featured on AMES social media/communication accounts (AMES website, Twitter/X, Facebook, Instagram). Examples of news to share might include faculty awards, publications, interviews, student awards/experiences, student-perspective blog posts, and experiences/reflections unique to AMES. For more specific examples, visit the news section on the AMES website.

Please direct all faculty affairs and HR-related inquiries - including compensation, benefits, visa/green card matters, and hiring authorizations - to Jackie Vega (jackie.vega@duke.edu). For urgent matters, emailing Jackie directly will ensure the fastest resolution.